Administrative Associate

Your work will play a key role in providing much-needed support to the wider team, assisting us to continue our success as a leading regulatory consultancy, serving medical device manufacturers around the world. You will work closely with internal teams to maintain documentation, coordinate activities, and support compliance processes.

Key Responsibilities

• Provide administrative support to regulatory team members
• Maintain and organise documentation, records, and filing systems
• Contribute to project management with data entry and maintenance of CRM platform
• Support the accounts department with client correspondence
• Coordinate with project leads and IT to facilitate client onboarding
• Support and work alongside our Office Manager to ensure smooth running of the company HQ

Essential requirements

• Strong organisational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) and SharePoint
• Ability to manage multiple tasks and meet deadlines
• Discretion in handling sensitive or confidential information
• Proactive, reliable, and team-oriented approach
• Basic understanding of data protection and confidentiality standards
• Previous experience in an administrative or support role would be advantageous

This position is for:

Applicants who are looking for a vibrant, stimulating work environment. This role is suited to those who have a positive attitude, are self-driven and thrive as a team player. We value personal attributes over direct experience. If you have a desire to learn, are willing to contribute ideas, and have a passion to support work delivered by an exceptional team, Mantra Systems offers you an opportunity to grow and upskill in a supportive environment.

About Mantra Systems

Mantra Systems has established a reputation as one of the leading providers of medical device regulatory consulting services. We serve a global client base from one of the world’s largest industries, with exposure to an enormous range of medical technologies and healthtech innovators.

Operating in a highly regulated industry, medical device manufacturers need expert guidance to successfully navigate regulatory approval requirements and bring their products to market. Our work delivers this expertise through tailored consulting and professional medical writing services. We are a valued partner for over 350 medical device firms around the world.

The role will be office based working form the company HQ in Sheffield. While some home working will be available, this position is not open to remote candidates. This role does not require specific experience in medical devices or regulation and is open to candidate who have a range of educational backgrounds.

Career

• Mentorship and training
• Progression routes
• Learning opportunities

Work environment

• Modern office near Meadowhall
• Free parking
• Air-conditioned office
• Epic coffee machine

Well-being

• 35-hour working week
• Flexible working (WFH Thursdays)
• Generous annual leave
• Discretionary bonuses
• Christmas shutdown
• Free fruit

Culture

• Team social events and activities
• Inclusive & friendly environment
• Involvement in business strategy